FAR Companion Change

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PART_14 updated: 57 lines added, 1 lines removed

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-Part 14 - Sealed Bidding ...........................................................................................................33+Part 14 - Sealed Bidding
+FC 14.202-4(c) Price-related factors other than the bid price that may be considered
+during evaluation.
+When evaluating bids for award, the solicitation should include applicable factors like
+foreseeable government costs/delays (e.g., inspection, location, transportation, especially for
+f.o.b. origin bids), bidder-requested changes not grounds for rejection (FAR 14.3),
+advantages/disadvantages of multiple awards (assuming $500 administrative cost per contract),
+applicable taxes (Part 29), and origin of supplies, including Buy American Act or other foreign
+purchase prohibitions (Part 25).
+FC 14.209 Amendment of invitation for bids.
+Amend invitations for bids (IFBs) using Standard Form 30 for changes in quantity,
+specifications, delivery, etc., or to correct errors. Mentioning changes at a pre-bid conference
+doesn't negate the need for an amendment. Amendments should be sent to all invitees and
+displayed in the bid room before bid opening, if applicable. Before amending an IFB, contracting
+officers should consider the remaining time until bid opening and the need for extensions.
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+Federal Acquisition Regulation (FAR) Companion
+FC 14.210 Bidding time.
+Insufficient bidding time can deter potential sources or force them to include contingencies,
+which could be eliminated with more time. Consider the following factors when setting a
+reasonable bidding time:
+● Urgency: The degree of urgency associated with the requirement.
+● Complexity: The intricacy of the requirement.
+● Subcontracting: The anticipated extent of subcontracting involved.
+● Presolicitation Notices: Whether presolicitation notices were utilized.
+● Geographic Distribution: The geographic spread of potential bidders.
+● Transmittal Time: The typical time needed for transmitting both invitations and bids.
+FC 14.3 Pre-bid conference.
+In complex acquisitions, a pre-bid conference can be held after the invitation is issued but
+before bids are opened. Its purpose is to brief prospective bidders and clarify complicated
+specifications and requirements. This conference, which may follow the guidance for early
+exchanges with industry in part 15, should not, however, replace the need to amend a flawed or
+unclear invitation.
+FC 14.3 Cancellation of invitations before opening.
+Canceling invitations for bids wastes government and bidder resources. It should only occur
+when clearly in the public interest, such as when requirements change or amendments are too
+extensive.
+For non-electronic cancellations, return bids unopened and notify all prospective bidders. For
+electronic cancellations, post a general notice, do not view bids, and purge bids from storage.
+Cancellation notices typically identify the invitation by number and subject, explain the reason,
+and, if applicable, assure bidders of future opportunities. Records should include the number of
+bids invited and received.
+FC 14.304-2 Apparent clerical mistakes.
+To correct a bid, attach the verification to both the original and duplicate bids. Do not alter the
+bid itself, but reflect the correction in the award document. For bids submitted electronically,
+include the original bid, verification request, and bid verification in the electronic solicitation file.
+FC 14.306 Extension of bid expirations after opening.
+If administrative difficulties arise after bid opening that could delay the award beyond the
+bidders' acceptance periods, the contracting officer should ask the several lowest bidders
+whose bids have not yet expired (regardless of the acceptance period stated in their bid) to
+extend their bid acceptance period in writing before their bids expire. This request should also
+include the consent of sureties, if applicable.
+FC 14.307 Limited number of bids.
+If less than three bids are received, investigate why. The contracting officer may still award the
+contract, and if appropriate, consider taking corrective action to increase future competition,
+noting it in the contract file.
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+Federal Acquisition Regulation (FAR) Companion