PGI 204.1103 - Part52

This PGI section supplements: DFARS 204.1103 · FAR 4.1103

The corresponding FAR Part 4 and DFARS Part 204 have been overhauled under the RFO. PGI replacement text is provided in the RFO deviation attachment. View FAR Part 4

Current Content

The System for Award Management (SAM) website at https://www.sam.gov provides useful documents and online training to assist with SAM navigation and data entry. User guides and demonstration videos can be found in the User Help section after clicking the HELP link at the top of the website homepage. The former Central Contractor Registration and Online Representations and Certifications Application data can be located in the Entity Management area of SAM, which can be accessed by navigating the following path after logging into the SAM website: Select Tab - MYSAM, Tab - Data Access and Tab - Entity Management.

(i) Use SAM as the primary source of contractor information for contract award and administration, to include supporting contract writing, management, and administration systems. Do not request or use contractor information from other sources, unless another source is specifically authorized. At a minimum, supporting systems shall use SAM as the authoritative source for the following data elements, as applicable by system, when SAM is required in accordance with FAR subpart 4.11:

(A) Data Universal Number System (DUNS) number.

(B) DUNS+4 number.

(D) Taxpayer Identification Number (TIN).

(E) Legal business name.

(F) Doing business as (DBA) name.

(G) Physical address.

(H) Mailing address.

(I) Electronic Funds Transfer (EFT) information (includes American Banking Association (ABA) routing number, account number, and account Type) and any additional EFT indicators.

(ii) Ensure that SAM nondisclosure requirements regarding TIN and EFT information are followed.

Change History

Detected	Type	Summary
detected 2026-04-17	[PGI] PGI_MODIFIED	PGI 204.1103 updated: 4 lines added, 8 lines removed
View diff --- previous +++ current @@ -1,8 +1,4 @@ -See PGI 204.1103 for helpful information on navigation and data entry in the System for Award Management (SAM) database. -(1) On contract award documents, use the contractor's legal or "doing business as" name and physical address information as recorded in the SAM database at the time of award. -(2) When making a determination to exercise an option, or at any other time before issuing a modification other than a unilateral modification making an administrative change, ensure that-- -(i) The contractor's record is active in the SAM database; and -(ii) The contractor's unique entity identifier (UEI), Commercial and Government Entity (CAGE) code, name, and physical address are accurately reflected in the contract document. -(3) At any time, if the UEI, CAGE code, contractor name, or physical address on a contract no longer matches the information on the contractor's record in the SAM database, the contracting officer shall process a novation or change-of-name agreement, or an address change, as appropriate. -(4) See PGI 204.1103 for additional requirements relating to use of information in the SAM database. -(5) On contractual documents transmitted to the payment office, provide the CAGE code, instead of the UEI, in accordance with agency procedures.+The System for Award Management (SAM) website at https://www.sam.gov provides useful documents and online training to assist with SAM navigation and data entry. User guides and demonstration videos can be found in the User Help section after clicking the HELP link at the top of the website homepage. The former Central Contractor Registration and Online Representations and Certifications Application data can be located in the Entity Management area of SAM, which can be accessed by navigating the following path after logging into the SAM website: Select Tab - MYSAM, Tab - Data Access and Tab - Entity Management. + +(i) Use SAM as the primary source of contractor information for contract award and administration, to include supporting contract writing, management, and administration systems. Do not request or use contractor information from other sources, unless another source is specifically authorized. At a minimum, supporting systems shall use SAM as the authoritative source for the following data elements, as applicable by system, when SAM is required in accordance with FAR subpart 4.11: (A) Data Universal Number System (DUNS) number. (B) DUNS+4 number. (C) Commercial and Government Entity (CAGE) code. (D) Taxpayer Identification Number (TIN). (E) Legal business name. (F) Doing business as (DBA) name. (G) Physical address. (H) Mailing address. (I) Electronic Funds Transfer (EFT) information (includes American Banking Association (ABA) routing number, account number, and account Type) and any additional EFT indicators. +(ii) Ensure that SAM nondisclosure requirements regarding TIN and EFT information are followed.

Detected

Type

Summary

detected 2026-04-17

[PGI] PGI_MODIFIED

PGI 204.1103 updated: 4 lines added, 8 lines removed

View diff

--- previous
+++ current
@@ -1,8 +1,4 @@
-See PGI 204.1103 for helpful information on navigation and data entry in the System for Award Management (SAM) database.
-(1) On contract award documents, use the contractor's legal or "doing business as" name and physical address information as recorded in the SAM database at the time of award.
-(2) When making a determination to exercise an option, or at any other time before issuing a modification other than a unilateral modification making an administrative change, ensure that--
-(i) The contractor's record is active in the SAM database; and
-(ii) The contractor's unique entity identifier (UEI), Commercial and Government Entity (CAGE) code, name, and physical address are accurately reflected in the contract document.
-(3) At any time, if the UEI, CAGE code, contractor name, or physical address on a contract no longer matches the information on the contractor's record in the SAM database, the contracting officer shall process a novation or change-of-name agreement, or an address change, as appropriate.
-(4) See PGI 204.1103 for additional requirements relating to use of information in the SAM database.
-(5) On contractual documents transmitted to the payment office, provide the CAGE code, instead of the UEI, in accordance with agency procedures.+The System for Award Management (SAM) website at https://www.sam.gov provides useful documents and online training to assist with SAM navigation and data entry. User guides and demonstration videos can be found in the User Help section after clicking the HELP link at the top of the website homepage. The former Central Contractor Registration and Online Representations and Certifications Application data can be located in the Entity Management area of SAM, which can be accessed by navigating the following path after logging into the SAM website: Select Tab - MYSAM, Tab - Data Access and Tab - Entity Management.
+
+(i) Use SAM as the primary source of contractor information for contract award and administration, to include supporting contract writing, management, and administration systems. Do not request or use contractor information from other sources, unless another source is specifically authorized. At a minimum, supporting systems shall use SAM as the authoritative source for the following data elements, as applicable by system, when SAM is required in accordance with FAR subpart 4.11: (A) Data Universal Number System (DUNS) number. (B) DUNS+4 number. (C) Commercial and Government Entity (CAGE) code. (D) Taxpayer Identification Number (TIN). (E) Legal business name. (F) Doing business as (DBA) name. (G) Physical address. (H) Mailing address. (I) Electronic Funds Transfer (EFT) information (includes American Banking Association (ABA) routing number, account number, and account Type) and any additional EFT indicators.
+(ii) Ensure that SAM nondisclosure requirements regarding TIN and EFT information are followed.

Sources: Search on acquisition.gov · View on acq.osd.mil

PGI 204.1103: Procedures.

Current Content

Change History