PGI 204.201: Unique procurement instrument identifiers.

(b) DoD-issued PIIDs are thirteen characters in length. Use only alpha-numeric characters, as prescribed in FAR 4.201 and this subpart. Do not use the letter I or O in any part of the PIID.

(1) Position 9.

(i) DoD will use three of the letters reserved for departmental or agency use in FAR 4.201(b)(3), Table 4-1 in this position as follows:

(A) Use M to identify purchase orders and task or delivery orders issued by the enterprise FedMall system.

(B) Use S to identify broad agency announcements and commercial solutions openings.

(C) Use T to identify automated requests for quotations by authorized legacy contract writing systems. Legacy contract writing systems authorized to use the letter T in position 9 of the PIID for automated requests for quotation include the following:

(1) Department of Navy’s Item Management and Procurement (ITIMP) system.

(2) Defense Logistics Agency’s Enterprise Business System (EBS).

(ii) Do not use other letters identified in FAR 4.201(b)(3), Table 4-1 as “Reserved for future Federal Governmentwide use” or “Reserved for departmental or agency use” in position 9 of the PIID.

(iii) Do not use the letter C or H for contracts or agreements with provisions for orders or calls.

(2) Positions 10 through 17. In accordance with FAR 4.201(b)(4), DoD-issued PIIDs must only use positions 10 through 13 to complete the PIID. Enter the serial number of the instrument in these positions. A separate series of serial numbers may be used for any type of instrument listed in FAR 4.201(b)(3), Table 4-1. DoD components assign such series of PIID numbers sequentially. A DoD component may reserve blocks of numbers or alpha-numeric numbers for use by its various activities. Use C in position 10 to identify the solicitation as a commercial solutions opening.

(c)(1) Positions 2 through 6. In accordance with FAR 4.201(b)(3), DoD-issued supplementary PIIDs must, for positions 2 through 6 of modifications to contracts and agreements, comply with the following:

(i) Positions 2 and 3. These two digits may be either alpha or numeric characters, except—

(A) Use K, L, M, N, P, and Q only in position 2, and only if the modification is issued by the Air Force and is a provisioned item order;

(B) Use S only in position 2, and only to identify modifications issued to provide initial or amended shipping instructions when—

(1) The contract has either FOB origin or destination delivery terms; and

(2) The price changes;

(C) Use T, U, V, W, X, or Y only in position 2, and only to identify modifications issued to provide initial or amended shipping instructions when—

(1) The contract has FOB origin delivery terms; and

(2) The price does not change; and

(D) Use Z only in position 2, and only to identify a modification which definitizes a letter contract or a previously issued undefinitized modification.

(2) Positions 4 through 6. These positions are always numeric. Use a separate series of serial numbers for each type of modification listed in paragraph (c)(1) of this section.

(3) Positions 10 through 17. Positions 10 through 13 of a DoD-issued PIID must not be a sequence of four zeroes (i.e., “0000”).

(4) The following are elements and examples of proper supplementary PIID numbering.

(i) Position 1. Use a “U” in position 1 (e.g., “U00001”) in lieu of an “A” or “P”, as necessary, to process draft modifications through contract writing systems and associated applications. Change the “U” to an “A” or “P” prior to award to comply with FAR and DFARS standards.

(ii) Positions 2 through 6. Examples of proper numbering for positions 2 through 6 are as follows:

(iii) If the contract administration office is changing the contract administration or disbursement office for the first time and is using computer generated modifications to notify many offices, it uses the six position supplementary number ARZ999. If either office has to be changed again during the life of the contract, the supplementary number will be ARZ998, and on down as needed.